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Museum Registrar/Prgrm Coord, Jundt Museum

Posting Details

Position Information

Who We Are

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Our competitive benefit packages are part of Gonzaga’s commitment to care for the whole person. Packages include medical, dental, vision, life insurance, disability insurance, flexible spending accounts, retirement, tuition benefits, and other University-provided benefits.

We also provide numerous resources which help bring balance to the complexities of work and personal life through our work/life and wellness programs.

Position Title Museum Registrar/Prgrm Coord, Jundt Museum
Department Jundt Museum
Classification Non-Exempt
Job Summary

The Museum Registrar/ Program Coordinator, as part of a small staff at an academic art museum, works with other personnel in direct support of multiple museum functions within the mission of the institution. This staff member, working with others, ensures the safe and proper handling, transportation, exhibition, storage, and documentation of the institution’s permanent collection and objects on loan. They act as database administrator for the museum’s electronic cataloguing/digital imaging system, and they oversee all gift accounting relating to the museum’s collections. Meanwhile, the Museum Registrar/ Program Coordinator also coordinates the museum office, manages sales, coordinates facility maintenance and security, and supervises students. The position provides clerical services and program support for the full operations of the Jundt Art Museum, and manages internal and outside events within museum spaces.

Work Schedule

Monday – Saturday, may be required to work evenings and weekend hours.

Hours per Week 37.5
Months per Year 12
Employment Status Regular
Temporary or Fixed-Term Assignment End Date
Total Rewards Depends on Experience
Essential Functions

Museum Collection

• Oversee creation and maintenance of institutional records and archives; develop policies and procedures related to use of physical and digital archive.
• Record and report gifts and purchases of artwork.
• Maintain all hard-copy files and storage pertaining to artwork, publications, book collections, and print study room.
• Administer electronic cataloguing database.
• Design, maintain, support, and deploy secure versions of the database across two departments and various user levels.
• Perform all data entry.
• Manage the details of transportation and storage of all art objects within proper museum standards.

Manage Museum Office

• Answer phone calls, greet general public, and provide assistance to visitors of Jundt Art Museum.
• Understand all Gonzaga University policies and procedures related to budgeting, purchasing, travel, and other aspects pertinent to the museum.
• Track and report all gifts in kind and cash donations.
• Handle all purchase requisitions and work with museum director to prepare and maintain annual budget; track expenses, income and perform monthly reconciliation.
• Gather pertinent data throughout the year from various sources and create an annual report from that data.
• Maintain museum calendar and all individual Outlook calendars.
• Maintain department website and post to on-campus and third-party websites.
• Handle and/or supervise all functions related to mailings.
• Handle and/or supervise all functions related to sales.
• Arrange pickup of outgoing shipments.
• Maintain all routine office procedures, systems, and inventory.

Act as Facilities Coordinator

• Monitor all temperature and humidity meters, maintain records, and handle all service requests.
• Maintain and preserve all safety and security systems in place for museum operations.
• Coordinate all cleaning and maintenance work.
• Coordinate Events in the Chancellor’s Room; provide and communicate all instructions and restrictions to event clients, coordinate security, and handle all details regarding events in the museum.

Highly organized and willing to work collaboratively with Gonzaga University Staff, Faculty, and Students, as well as members of the community to advance the mission of the museum and the university.

Other Functions

Perform other duties as assigned in support of the university’s mission.

Supervision Given/Received

Direct supervision provided by Director / Curator of Jundt Art Museum.
Provides supervision of student employees and volunteers.

Minimum Qualifications

• Bachelor’s degree in Art, History, Art History, Museum Studies, or a related field.
• Knowledge of standard museum policies and procedures, American Alliance of Museums and Association of Art Museum Directors standards, and museum cataloging systems.
• At least two years of experience in an office setting.
• Experience with standards of proper care and storage of museum objects.
• Proficiency in Microsoft Office Suite and strong computer skills.
• Exceptional organizational and management skills with the ability to work in a busy, team-based, deadline-driven office environment.
• Excellent written, verbal, and interpersonal communication skills.
• Expertise in internet research and social media platforms.
• Experience planning, managing, and reconciling budgets.
• Ability to relate and to work efficiently and professionally with students, faculty, staff, and the public.
• Demonstrated knowledge of the visual arts.
• Ability to maintain the highest ethics as they relate to all aspects of registrarial endeavor, and to understand and maintain the highest levels of confidentiality.

Desired Qualifications

• Work experience in an academic or higher education environment.
• Three years or more related museum or gallery experience in registration and/or collection management with demonstrated proficiency in database management.

Physical Demands

This position spends a significant portion of time at a desk and computer. The functions are usually performed sitting but may involve some amount of time standing, stooping, kneeling, bending, lifting, walking, carrying, and reaching while filing and performing other duties. Extensive wrist and hand movements related to computer keyboard, calculator, and typewriter work. Ability to lift up to 20 lbs. occasionally required. Ability to be mobile campus wide for appropriate business needs.

Open Date 09/01/2017
Close Date 09/28/2017
Open Until Filled No
Application Review Begins On
Special Instructions to Applicants
EEO Statement

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status.

Clery Statement

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree?
    • Yes
    • No
  2. * Have you worked in Higher Education previously?
    • Yes
    • No
  3. * Do you have database entry skills, and/or spreadsheet familiarity?
    • Yes
    • No
  4. * Do you have budget management skills?
    • Yes
    • No
  5. * Do you have 3 or more years related museum or gallery experience in registration and/or collection management?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents